Welcome back!
This week’s Deep Dive: the meeting that's still running in your head, hours after it ended.
First, one quick tip…
A QUICK TIP FOR SAYING WHAT NEEDS TO BE SAID
If it matters, say it concisely once.
Why it works: Clarity beats persuasion attempts.
Use it: In important conversations.
🔍 DEEP DIVE
That Meeting You're Still Replaying
It ended two hours ago.
You're still in it.
Replaying the line that landed wrong. The question you fumbled. The thing you didn't say and now can't stop thinking about.
You'll get halfway through cooking dinner and be back in that room.
You'll wake at 3 am, mid-sentence, defending a point nobody actually challenged.
That's not overthinking. It has a name.
What's Actually Happening
It's called rumination — replaying an event over and over, looking for a different ending.
Your brain isn't doing this to torture you.
It's doing this because it's read the meeting as a threat to your status, not just an awkward five minutes.
Being seen as less sharp, less prepared, less "on it" than the room expected — your brain treats that as a risk to your standing.
And your standing, to your brain, matters for survival.
So it keeps searching. Trying to find the better answer. Rehearsing the comeback. Learning the lesson so it never happens again.
Here's the part I think almost nobody explains properly.
You already have the lesson. You worked it out in the first ninety seconds.
Everything after that isn't learning. It's your brain running the same search on a moment that's already ended.
I see this constantly with the women I coach. Capable, experienced, good at their jobs.
Still lying awake at midnight re-running a comment they made in a Tuesday status meeting that nobody else in the room will remember by Thursday.
It doesn't mean something's wrong with you.
It means your brain hasn't been told the meeting is over.
Nobody has told it. So it keeps checking.
What to Do Instead
You can't switch rumination off by telling yourself to stop.
You can give it somewhere to go, once, and then close it down.
1. Process it on paper, the same day
Not in your head at midnight. On paper, once.
Three lines:
What actually happened.
What I'd say differently next time.
One thing I did well.
Write it. Don't keep editing it in your head afterwards.
2. Give it a hard stop
Once it's written, the review is finished.
"I've looked at it. That's the lesson. It's done."
Say it out loud if you need to. It sounds odd but it works, because it tells your brain the search can end.
3. Catch the loop and name it
When you notice you're back in that meeting for the third time that evening, don't fight it.
Just ask yourself: “is this new information, or the same lap?”
If it's the same lap, you already have the answer. Go back to what you were doing.
This won't stop the loop starting. It will stop it running all night.
The fact that you're replaying it at all tells you something worth knowing.
You care about your impact in that room.
That's not a flaw. Most people who cause the actual problems in meetings never lie awake wondering if they got it right.
You do. That counts for something.
But caring about your impact should point you forward, not backward.
Last Tuesday's meeting is done. You can't rewrite what you said.
You can decide what you say next time.
Take the lesson. Close the loop. Put the energy where it can still do something.
Next Tuesday's meeting. Not last Tuesday's.
ONE CLEAR THOUGHT: A question to help you think more clearly about a real work situation.
What information would actually change my view?
How this helps: It keeps you open-minded without being easily swayed.
BEFORE YOU GO…
If you’re dealing with ongoing work situations where it’s hard to stay clear, hold your position, or be taken seriously, I offer 1:1 coaching.
My work is practical and focused on real conversations, decisions, and day-to-day leadership moments, not theory or motivation.
👉 Learn more, or if you’re ready to start a conversation, book a 45-minute, free consultation here.
Thanks for reading.
Until next time,
Kaley

PS. If you have any questions, just reply to this email. I’d love to hear from you!

